Call for case studies

As part of the workshop ICT with Industry, the organizing committee is seeking for challenging and industrially relevant case studies on ICT topics, applications and tools. Large companies and/or SMEs and public organisations are invited to submit a proposal for a case study in collaboration with ICT researchers. 

Why should you apply?

  • If you belong to a company/public organisation: the workshop offers you one week to collaborate with a team of dedicated researchers from various ICT disciplines on the problems in your proposed case. The goal is to come to a concrete practical solution or develop new horizons and new insights, e.g. a spin-off or a prototype implementation of a new method.
  • If you are an ICT researcher: the workshop offers you one week to explore your research ideas in collaboration with the external partners. You will have a team of dedicated researchers from various ICT-disciplines to work with. The goal is to come to concrete ideas which can be used for e.g. a scientific paper or a proposal to be submitted to NWO or Horizon Europe.

Application procedure 

You can submit a case proposal by sending an email to Please use this template to submit your case. A total of five use cases will be selected by the organising committee, with leading experts from different fields of ICT. The main selection criteria are:

  1. Scientific relevance/challenge – Is the use case scientifically interesting, particularly also from an ICT point of view?
  2. Urgency – Is the use case urgent for both researchers and practitioners?
  3. Feasibility – Is it likely that a solution or significant steps towards a solution to the use case can be obtained within the timeframe of one week?
  4. Commitment – Can you commit to your involvement as stipulated below?

In order to increase the chances of being selected, it is recommended that your proposed case study involving both the participation of a senior academic researcher and a company/public organisation’s representative.

The Steering Committee and workshop chairs can help companies/public organisations without active research collaborations to connect with academic researchers with the right expertise related to the case study.

Please note 

  1. The information in this proposal may be used as input for public discussions during the workshop ‘ICT with Industry’. If you think this information cannot be used for outreach and promotion activities regarding the workshop, please let us know.
  2. Applicants will be expected to attend the workshop held 20-24 January 2025. 
  3. Applicants are expected to recruit participants for the workshop. It is the aim to compose a team of approximately 4 – 8 people (including a partners’ representative in the company/public organisation and a senior academic researcher).

If you have any questions about the submission procedure, please contact us. 

Important Dates:

  • Submission deadline first idea:  21 June 2024 contact us if you need an extension
  • Submission deadline fully worked out case: September 2024
  • Workshop ICT with Industry: 20 – 24 January 2025

Preparation for the workshop

If your case study is selected, then:

  • You can propose an academic team leader for your case. If you do not do this, the organising committee will assign a team leader. Generally, the researcher who submits the case study will be asked to fulfil this role.
  • You will be invited for an intake meeting to discuss the preparations.
  • Your proposal will be used to recruit participants, e.g. PhDs and postdocs.
  • You will provide any (anonymised) data to be used during the workshop around December 2024

Outline of workshop programme 

The workshop starts on Monday morning with a plenary presentation of the case studies by a partners’ representative. In the afternoon the teams split and start to work on the individual cases. There will be daily sessions where each team shares its provisional findings. On Friday, each team presents their final results to the entire group. In addition, there will be informal evening sessions which provide ample opportunity to meet with the participants of the other teams and to exchange ideas. 


Deadline for first ideas of case studies:  21 June 2024 – contact us if you need an extension

Deadline for fully worked out case studies:  September 2024

Selection of use cases and assignment of team leader: September/October 2024

Publication of cases and call for participation: September/October 2024

Intake meetings: September/October 2024

Composition of Teams: December 2024

Finalization of preparation material: December 2024

ICT with Industry 2025: 15 – 19 January 2025


The workshop is funded by NWO. However, to cover all expenses of the workshop participating companies/public organisations are requested to contribute: small companies (less than 50 employees) have €1000 registration fees (excl. VAT) and large companies (50 employees or more) have €3000 registration fees (excl. VAT)*. The contribution includes full participation in the workshop, food and drinks, work office facilities and hotel accommodation for one representative during the week. 

* In case you are in doubt about which category your company/organisation is in, please contact the organizing committee.


For questions, e-mail

Poster for ICT with Industry 2025 with a call for cases.